Board Retreat email #1
Please give some consideration to what you are yearning to receive from our upcoming Board Retreat.
How can I make this the most fulfilling and meaningful retreat for you at this time?
Your vision and ideas are important to keep our Board on a path that nourishes us as well as offers a fun time together with our Center and our friends and family.
Here are some questions you might want to ponder:
- What would bring you joy and fill your soul in our Board meeting?
- What do you think are the best ways to achieve your visions?
- Are there topics that you have liked before? Are there new topics you want to research?
- What are things that we can do as a group to support each other and our world?
- How do we keep Spirit central to our discussions?
I am going to be mailing out an email almost every day leading up to our Retreat.
Also, you might want to get out a large carry tote because I will also be asking you to bring some items with you to the retreat.
I am going to spend some time talking about some topics that begin with letter “C” – these topics will be:
*Curiosity
*Comfort and Calm
*Clear Vision
*Centering the Center
For each one of these topics, I will be asking you to bring an item along with you. If you can’t bring the object then perhaps you can describe it to us at our meeting.
So- starting with Friday evening please bring something that you found outside in Nature (this will be for an exploration of how we can become more curious about our paths) and also bring along something that is comforting to you (examples: a soft flannel shirt, a blanket, a rock for your pocket, a teddy bear, a poem, a book, a photo). Comfort and Calm will be one focus word for our retreat as we strive to promote ease among ourselves as members of the Board and as we can project that sense of calm during some turbulent times in our world. How do we make a retreat for everyone?
I have been an educator for many years, but the number of Board retreats I have done is ZERO. I hope that by starting these emails now you will feel a “calling” to offer an activity, a story, or some leadership role at this important event.
Your friend, Claire Groshans
Board Retreat email #2
Send a photo of the books I am looking through.
I am spending time putting together our Board Retreat – see photo (smile)
In the past years, one fun activity that folks could do online was an on-line personality strengths assessment test https://www.16personalities.com/
Board Retreat email #2
Do you want to have some fun and possibly get to know more about yourself and the way you interact with others?
In a past board retreat, a website that helps gauge our personality strengths was used in the programming. This website offers a free personality assessment test. I usually don’t think tests are fun but this one was both fun and insightful. No surprise – I am an extrovert.
We will not be using this test or the results during our upcoming retreat, but I didn’t want to keep the fun all to myself. So here it is: https://www.16personalities.com/ Scroll down until you see the link for personality tests.
Now… Here are some things that you can expect at the Board Retreat.
We will each take one or more note cards from a hat. The note cards will have one of these words starting with the letter “C”.
*Curiosity
*Comfort and Calm
*Clear Vision
*Centering the Center
*Communication
*Contributions
*Care
*Companionship
*Challenges
*Change
*Connecting
*Conversations
(And my favorite) *Celebrations
As we hold our cards, we will share the word with the group and then be asked to give a reflection or thought on that word and how it can connect with our Center. Some words will be easier than others, but I believe they are all important words for our Board to consider and will help guide our intentions and vision and also help us to delight in the many ways a word can be interpreted.
Don’t forget to start thinking about 2 objects to bring along on Friday night. Item #1 will be anything from nature. Item #2 will be something that displays comfort to you.
I am looking forward to this time together as the Board at Interfaith. As this is the first and only retreat that I have planned, I am anxious for any of you that may want to contribute or offer a suggestion.
Paulette, I am sure we will all miss you at the retreat, but we certainly will wish you a happy retirement party. A celebration for sure!
Your friend, Claire Groshans
The times that we selected for the retreat are Friday, May 19th from 5PM to 8PM and Saturday, May 20th from 10AM to 5:30PM
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Board Retreat starts THIS FRIDAY
I am excited to be together for our Board Retreat. I have tried to put together a meaningful and relaxing retreat. Here is our agenda:
Agenda:
Friday:
Dinner – As we dine together, we will chat about when we first arrived at the Center and how our experiences led us to serving on this board.
Sign a group birthday card for Dave Bell.
Team building exercise – Relational Psychology – Take a virtual walk with Claire
Show and Tell – We will share the items that we brought with us. 1) A nature item. 2) An item that speaks “comfort” to us personally. HInt: the items will become part of a vision for the Center.
Group Meditation by Brett
Saturday:
Opening Meditation by Brett and hopefully a song led by Layla
Presentations by Layla and Delyth (topics include but are not limited to Board rules/ Carver model/ By-laws/ Documents/ Relationships
Voting for the offices of Chair and Secretary
Luncheon
Everyone gets to take a word from this list – a time of discussion, recognition, and planning
*Curiosity *Comfort and Calm *Clear Vision *Centering the Center *Communication
*Contributions *Care *Companionship *Challenges *Change *Connecting *Conversations *Celebrations *Community
Claire’s cartography – Art with a purpose – Mapping our path forward and noting our favorite ICSG landmarks. Sample map attached.
Guided Question/ Answer Time on SWO– Strengths, Weaknesses, Opportunities.
A sending meditation by Brett for our Board as we begin our new term.
The retreat begins with dinner. A time to enjoy the delicious foods that Delyth ordered for us. I know we all must be grateful that the Bell’s have opened their home to us for this retreat.
Today, is Dave Bell’s birthday. I purchased a birthday card and Delyth purchased a little plant as a gift. I hope that as you finish your meal, you will take just a minute to sign the card for Dave and in your note thank them both for being the venue for this gathering. “A change of place and a change of pace equals a change in perspective.”
At dinner, if you feel inclined to chat with others about when you first arrived at the Center and what your experiences were that led you to now serving on this board.
There are also a few experts of quotes on pieces of paper taken from an article that appeared for Crazy Wisdom https://www.crazywisdomjournal.com/featuredstories/2013/10/31/ann-arbors-interfaith-center-for-spiritual-growth
Interfaith Center for Spiritual Growth has emerged on the Ann Arbor scene as a vibrant place for community events and a dynamic alternative to Sunday worship.
Sunday service: an upbeat gathering in which attendees, alongside ministers, provide the texts, meditations, songs, and sermons that are shared, and engage with each other during an open-mic session.
Members of the Interfaith Center include people from all walks of life.
A community center where they can find meaningful connections with other spiritual seekers throughout the week,
And, if you asked, a lot of the membership at Interfaith would identify as “recovering” — be it from institutionalized religion, their formal education, or a previous way of thinking or acting.
Those who gather there seem to share a vital interest in charting a personalized approach to spirituality and enjoy doing so in this supportive community setting.
A New Age vocabulary is commonly used, and many members are at home in the esoteric, just as many are self-identified healers.
Though the Center’s location is unprepossessing, its interior has a homespun charm. David Bell explained:
It is not surprising that “Namaste,” both word and gesture — palms together in front of heart, accompanied by a slight bow — is much in use here. Namaste is Sanskrit for “the Divinity in me salutes the Divinity in you.”
“Interfaith Center for Spiritual Growth: founded on the common thread in all spiritual paths.”
In the songs, invocations, benedictions, and incantations echo the credo of the Interfaith community:
- Honor the universal truths in all spiritual paths.
- Acknowledge the inseparable Oneness of Spirit with Humankind.
- Understand the power of our thoughts in our lives and of co-creation in our communities.
A sacred Sufi poem: May the blessings of god rest upon you, / May god’s peace abide with you,/ May god’s presence illuminate your heart, / Now and forever more.
To begin the retreat, I would like to ask you to think about the day after this retreat is over. That will of course be Sunday, May 21, 2023.
I tried doing this as I was planning what activities to fill our time to the best advantage.
I hoped that, on the day after this retreat, I would feel that I have formed a closer connection and understanding with each of my fellow board members. That we had collaborated on some visions and learned more about the ways we can assist the people of the Center’s who are connected to us now and the people that have yet to come to the Center. Also, how we can continue to honor the memories of the work done by previous boards and members. How do we have vision without always recreating a wheel.
I hoped that on that Sunday after the retreat, we would all feel great about having made some solid plans for the next year at the Center.
I pictured a sense of knowing that we are ready to (at least figuratively) roll up our sleeves and begin to make sound decisions and support the amazing staff at the Center.
I pictured feeling proud of being on this Board and knowing that together with each of you we might take us into whatever the year brings as a cohesive team.
One of the highest values of a staff retreat is to deepen relationships and increase connections.
I tried to google what a good board retreat should look like.
No matter how many sites I visited, there was one thing that really stood out and that was doing team building activities.
I didn’t want to do the trust exercises where you encourage someone to fall backwards as you catch them. Geez, I’m sorry but I would probably drop you. Sorry.
I asked around and I had friends suggest some activities for retreats. Their ideas included such things as straws and marshmallows. As hard as I could think, I could not find a way that would offer any long-lasting insights.
So, after an exhaustive google search, I decided to just use an activity that I have done in my past and that is using a relational psychology test. Now, since I never did anything professionally with my college experience as a psych. Minor … I am fairly sure that this will not be serious psychology but rather my own interpretations based on a long-ago memory of learning this technique. I learned relational psychology in college in the 1970’s. Everyone that I gave this test to were at least mildly entertained or on some lucky occasions they became a little enlightened. Let’s try it…
In some ways, I feel sad for you that I am the person leading such an important event because of my inexperience with this type of group. In other ways, I feel happy that my inexperience will make me and you lean into each other more and become a more interactive board.
When I thought about that more and decided that maybe this is exactly what is at the core of the Center. That the Center is truly where we each can bring our beautiful, sometimes messy, sometimes naive, and sometimes tender selves.
I had an image of a Viking Ship with all the rowers rowing away. In my vision, someone was pounding a drum and the rowers were all rowing with all their might to move their ship through the water. Now, the thing that concerns me is that in that image there is always someone who should be directing the ship to land. Otherwise, the ship might be going in circles.
But I don’t know on my own how to direct the figurative ship to land and so I am going to have to ask all of you to be shouting out directions as we go along on our time together.
So… Before we begin the team building let’s ask this question. What is our Center? What is our mission? What is our purpose?
A vibrant and diverse spiritual community welcoming and exploring all spiritual paths
Interfaith Center’s Vision Statement: As expressions of divinity, we celebrate a world awakened to Love.
Interfaith Center’s Mission Statement: Our mission is to explore universal truths underlying all paths of spiritual growth by providing weekly fellowship, learning and service opportunities, and social events to create and inspire a vibrant and diverse spiritual community.
Life Abundant – We are many different religions and faiths, but we are just one community of humans who believe that a higher power is central to our universe. A community that cares deeply about inspiring each other. We are a group of people that stays open to learning about other faiths and wants to use that knowledge to work for good.
The Forest Personality Test is of the type known as a “relational psychology” test — that is, it’s a mental walk-through adventure that works by taking you on a psychological journey of self-discovery. It builds up a scenario in your head step by step, ultimately encouraging you to reflect on the meaning and significance of each element of the scenario for you as an individual.
Imagine yourself walking down some sort of path or road. Describe what you see.
You come across a key. What does it look like and what do you do with it?
Next you come across a cup or bowl of some sort. What does it look like and what do you do with it?
You continue down your path and see a structure up ahead (a building or house, etc.) Describe what you see and do.
You continue the path and come across a bear. What is your feeling, interaction, etc. with this bear?
You arrive at a body of water. It can be anything, a puddle, stream, river, lake, ocean, etc. What is it and what do you do?
Finally, you come to an obstacle to your path. What is it and what do you do?
THE ANSWER GUIDE
1. The PATH represents your life or the course your life is taking. Scenic, bumpy, hilly, straight, winding, miserable, etc. indicate how you interpret the ease or difficulty in your life.
2. The KEY represents your education. Keeping it means you find use for your education. If you don’t pick it up or take it with you, obviously you won’t be needing or using it.
3. The CUP/BOWL symbolizes your family or friendships. Do you kick it to the side of the path, take it with you? Is it valuable, cracked, plastic, fine crystal, sturdy, etc.? Do you drink from it? Do you keep it with you? This might indicate that you maintain close ties with your family, and you value them.
4. The HOUSE, BUILDING or STRUCTURE represents your mind or your religion. Is it a flimsy grass hut, a big expansive building, a warm and cozy house? Do you use your KEY to open the door? Do you linger there? Are you comfortable there?
5. The BEAR is GOD. (Surprise, Pete! lol!) How you feel about the bear indicates your relationship with God. Frightened, calm, friendly, indifferent, angry, etc. Do you stay with him, avoid him, or run from him?
6. The WATER is the symbol for your sex life or SEX in general. Splashing about the puddle, would indicate a very healthy sex life. Congratulations. As would swimming in the ocean or lake, etc.
7. The OBSTACLE represents all obstacles/problems in your life. What was your obstacle? How did you approach it? Did you panic, master it with ease, contemplate it, turn around and go in another direction, etc.? I forgot to ask you what you saw on the other side… this represents how you see your future?
I asked you to bring two items with you. Something that represents comfort to you and something from Nature.
I am sure you could tell from my emails that we are going to use words that begin with letter “C” to help direct us into conversations about the Center.
So, I would like to talk for a minute about Comfort. Think about a quilt patched with love, a wrap around your shoulders, a candle flickering in the corner, the feeling of sun on your face, sand between your toes, even your favorite chair. Think about baking bread, doing a puzzle or making a watercolor painting.
Why did I choose the word Comfort to begin some conversations about the Center?
Was it only because the word Comfort begins with letter “C”? I chose the word because I want us to realize how important it is to begin to feel comfortable with each other. Also, because I believe the Center is a place of Comfort.
I am going to ask you to share your comfort item and also to tell us about how you have experienced (or if you have experienced) receiving and giving comfort at the Center. What are the things that you have tried to offer to promote comfort? How has someone at the Center offered you comfort? Please be as detailed as possible with your answers.
As we go back to our Mission Statement’s words “to create and inspire a vibrant and diverse spiritual community.” In a state of comfort, it is always easier to find a path to create and inspire.
How can we make our Board meetings, our Sunday service, and our events more comfortable and by that, I mean be a place that is active in giving courage, consolation, and sanctuary to others? This does not mean in the type of furniture we use, but instead thinking about how we make the Center a place to openly engage, relate and belong. Conversations on comfort are usually focused on the experience of newcomers and that is enormously important and vital, but I also want us to think about what it is that causes us to have that sweet moment of calm and comfort. What part of our programs offer that? Why and how do they do that?
The opposite of comfort is being uncomfortable. Are there ways that you have experienced discomfort? Do you want to share your feelings on that topic? Are there things that have caused you to feel uncomfortable with our programs or messages?
It is good to focus on a sense of comfort in just being. How can we give that sense of comfort in “just being” to others? How do we offer a place for people to meet each other with openness and respect? The landscape of daily life is sometimes so challenging, what is it that gives our Center the feeling of a comfortable retreat? Can we create more programs with a focus on Comfort?
Meditation – page 135 of Meditations on Everything inserting the phrase Feeling of Community.
Give each person a notecard with a word on it. Tell them that this will be a word that they will lead the group in discussing.
The words all start with letter C
*Curiosity – Truth arises in every culture. We can be truth seekers if we are curious to learn.
*Comfort and Calm
*Clear Vision
*Centering the Center – We are not on the same journey, but we are here to support others on their journey.
*Communication
*Contributions
*Care
*Companionship
*Challenges
*Change
*Connecting
*Conversations
*Celebrations – including Sunday celebration services.
*Community – some part of every service is about connecting to the community. During our time together we make a conscious practice of stopping and being more present to Spirit. Awakening people to the Divine power.
Use Art for Reflection
Saturday
We will need to vote for the positions of Secretary and Chair
Important to note that the Board speaks with one voice. Discuss privacy and policies.
As I planned our board retreat, I wanted to make sure we lean into the spiritual side of leadership. I did not want to do all business and planning. I want to make sure we include spiritual development on our agenda. I am going to challenge us all to try to refuse allowing the retreat to become issues of maintenance. Instead, let’s focus on some of the words we have on our list and above all Spirit!
Cartography project
Your map project should have 4 city states. The city states’ names may be taken from the list of “C” words, or the city states could be called: Interfaith/ Center/ Spiritual/ Growth
• Strengths: What has led to our Center’s successes (last year, last 4+ years)? What is our Center known for that can help us accomplish our mission? What are the good things that people say about our Center?
Weaknesses: What do we need to improve on in order to accomplish our mission? What are the weaknesses within our structure, processes, systems, facilities, leadership, attendees, and culture that may hinder us from accomplishing our mission?
Opportunities: What opportunities are presenting themselves to us based on our strengths and weaknesses? What should we do that we are not doing today in order to accomplish our mission?
Threats: What are the issues, concerns, roadblocks, barriers, and threats to accomplishing our mission? What are the biggest barriers that could limit our growth and health as a center? What are we doing that does not align with our mission, vision, and values? Could we eliminate or stop doing them?
We need to do write ups for Layla to put on the website
To bring with you:
An object from Nature
An object that speaks comfort to you personally
Dave Bell’s address is 2 Eastbury Court, Ann Arbor, MI 48105
What we need:
Wi-fi password
Post it Notes
Pens/Pencils/ Sharpies are best
Boxes of Crayons
Plain xerox paper – a few sheets for each person
A flip Chart pad
A gift for Dave Bell (flower/plant)
Agenda:
Friday:
Dinner – As we dine together, we will chat about when we first arrived at the Center and how our experiences led us to serving on this board.
Sign a group birthday card for Dave Bell.
Team building exercise – Relational Psychology virtual walk with Claire
Show and Tell – We will share the items that we brought with us. 1) A nature item. 2) An item that speaks “comfort” to us personally.
Group Meditation by Brett
Saturday:
Opening Meditation by Brett
Presentations by Layla and Delyth (topics include but are not limited to Board rules/ Carver model/ By-laws/ Documents/ Relationships
Voting for the offices of Chair and Secretary
Luncheon
Everyone gets to take a word from this list – a time of discussion, recognition, and planning
*Curiosity *Comfort and Calm *Clear Vision *Centering the Center *Communication
*Contributions *Care *Companionship *Challenges *Change *Connecting *Conversations *Celebrations *Community
Claire’s cartography – Art with a purpose – Mapping our path forward and noting our favorite ICSG landmarks. Sample map attached.
Guided Question/ Answer Time on SWO– Strengths, Weaknesses, Opportunities.
A sending meditation by Brett for our Board as we begin our new term.
As we go back to our Mission Statement’s words “to create and inspire a vibrant and diverse spiritual community.” In a state of comfort, it is always easier to find a path to create and inspire.
How can we make our Board meetings, our Sunday service, and our events more comfortable and by that, I mean be a place that is active in giving courage, consolation, and sanctuary to others? This does not mean in the type of furniture we use, but instead thinking about how we make the Center a place to openly engage, relate and belong.
Conversations on comfort are usually focused on the experience of newcomers and that is enormously important and vital, but I also want us to think about what it is that causes us to have that sweet moment of calm and comfort. What part of our programs offer that? Why and how do they do that?
The opposite of comfort is being uncomfortable. Are there ways that you have experienced discomfort? Do you want to share your feelings on that topic? Are there things that have caused you to feel uncomfortable with our programs or messages?
It is good to focus on a sense of comfort in just being. How can we give that sense of comfort in “just being” to others?
How do we offer a place for people to meet each other with openness and respect?
The landscape of daily life is sometimes so challenging, what is it that gives our Center the feeling of a comfortable retreat?
Can we create more programs with a focus on Comfort?
S W O T
Strengths:
What has led to our Center’s successes (last year, last 4+ years)? What is our Center known for that can help us accomplish our mission? What are the good things that people say about our Center?
Weaknesses:
What do we need to improve on to accomplish our mission? What are the weaknesses within our structure, processes, systems, facilities, leadership, attendees, and culture that may hinder us from accomplishing our mission?
Opportunities:
What opportunities are presenting themselves to us based on our strengths and weaknesses? What should we do that we are not doing today in order to accomplish our mission?
Threats:
What are the issues, concerns, roadblocks, barriers, and threats to accomplishing our mission? What are the biggest barriers that could limit our growth and health as a center? What are we doing that does not align with our mission, vision, and values? Could we eliminate or stop doing them?
Highlights from the Board of Directors Retreat
On Friday evening, May 21st, and all day on May 22nd, the Interfaith Board of Directors had a dynamic and meaningful retreat. The Bell’s were gracious enough to offer their home as the venue for the retreat. It was such a lovely space to gather.
The retreat began by discussing that the result of the gathering would be to create a strong and unified Board – a team that can work in concert with each other during the next year to look at all areas of the Center.
As a fun way to review aspects important to the Center, the Board used several words beginning with the letter “C” as discussion launching pads. Those words were: Curiosity/ Comfort/ Clear Vision/ Centering the Center/ Communication / Contributions/ Care/ Companionship/ Challenges/ Change/ Connecting/ Conversations/ Celebrations/ and Community.
For fun team building, the Board along with Delyth Balmer and Annie Kopko, participated in a relational psychology virtual walk, art (in the form of cartography) as a method of reflection, and lots of time for shared discussions of visions for our precious Center. Brett Koon offered meditations each day that powerfully guided focus and intent.
Here are examples of some questions that were asked and answered during the retreat:
What has led to our Center’s successes (last year, last 4+ years)? What is our Center known for that can help us accomplish our mission? What are the good things that people are saying about our Center? What should we do that we are not doing today to help us accomplish our mission?
The Board was graced with presentations by Layla Ananda and Delyth Balmer. Their discussion topics included items like Board Rules, The Carver Model, By-Laws, Documents, and Relationships.
I am very grateful for the bright spirit of hope shared at the meeting and for the enthusiasm of this Board to do the work (teamwork) of serving you as your Board of Directors.
The current Board of Directors are:
Marice Clark
Claire Groshans
Brett Koon
Peggy Lubahn
Darlene MacLeod
Janet Somalinog




































